Change in Registered Office Within Local Limits of City
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Overview
Procedure
Implications
Changing The Registered Office Within The Local Limits Of The City
A registered office serves as the official nexus for a company’s legal identity, receiving statutory notices and maintaining records. Relocating within local limits defined as the municipal or revenue jurisdiction of the existing location avoids the complexities associated with inter-jurisdictional moves.
The Companies Act, 2013, provides a structured yet flexible framework for companies to modify their registered office address, particularly when the shift occurs within the local boundaries of the same city, town, or village. Governed primarily by Section 12(4) of the Companies Act, 2013, and Rule 25 of the Companies (Incorporation) Rules, 2014, this process empowers businesses to respond swiftly to logistical needs without the burden of extensive approvals, fostering a seamless transition.
Intra-local changes require only board-level consent. This streamlined approach minimizes disruptions, enabling companies to align their physical presence with strategic imperatives such as proximity to talent pools or enhanced accessibility. This provision is particularly beneficial for startups and SMEs, where frequent adjustments to office spaces can occur due to growth or market dynamics.
Procedure:
Navigating the Procedure
The Ministry of Corporate Affairs (MCA) has optimized the process through digital interfaces, emphasizing efficiency and documentation integrity. Here’s a concise outline of the steps involved:
Convene a Board Meeting
Schedule and conduct a board meeting to deliberate on the proposed change. Approve the relocation via a formal resolution, detailing the new address and rationale.
Secure Necessary Permissions
If the new premises are leased, obtain a No Objection Certificate (NOC) from the landlord. For owned properties, prepare internal authorization.
Prepare Supporting Evidence
Compile proofs of the new address, such as a recent utility bill (not older than two months), rent agreement, or property tax receipt. Also include the Board resolution approving the change of the registered office.
File Form INC-22
Once all the supporting documents are prepared, file the Form INC-22 within 30 days of the effective date of the change.
Track Approval
Upon submission, the ROC reviews and approves the change by updating the company’s master data
Implications of Non-Compliance
Delay in filing Form INC-22 can attract penalties capped at ₹1,000 per day for the company and Officers in Default, subject to a maximum amount of ₹1,00,000.
Frequently Asked Questions
How do I start a business in India as a foreign company?
Foreign companies can set up a liaison office, branch office, or wholly-owned subsidiary in India. Corpsecure assists with RBI, FEMA, and ROC compliances for a smooth entry.
What is the cost of company registration in India?
The cost depends on the type of company (Pvt Ltd, LLP, OPC, etc.) and government fees. On average, registration can start from ₹7,999 onwards with professional assistance.
How long does it take to register a company in India?
With proper documents, company registration can take 7–15 working days. Corpsecure ensures faster turnaround by managing documentation and compliance.